Executive Assistant to CEO (Remote, Overnight Shift)

About the role

We are seeking a proactive Executive Assistant to support our CEO and enhance client relationships. The role operates on an overnight shift (1:00 AM‑9:00 AM Philippine Time) and is fully remote, providing critical administrative and project support.

Key responsibilities

• Manage the CEO’s complex calendar, schedule high‑value meetings, and coordinate appointments.
• Own HubSpot CRM: keep data clean, manage the sales pipeline, and triage email inboxes.
• Attend key meetings, take detailed notes, and track action items to ensure timely follow‑up.
• Assist with light project management, organizing files, and maintaining up‑to‑date documentation.
• Conduct prospect research and help prepare decks, proposals, and other sales collateral.
• Handle occasional personal administrative tasks such as travel bookings, expense reporting, and gifting.
• Maintain the highest level of confidentiality for all business and personal information.

Required profile

• Minimum 3 years experience as an Executive Assistant, Personal Assistant, or similar high‑level support role.
• Proven ability to work proactively, anticipate needs, and “manage up” effectively.
• Excellent written and verbal communication skills.
• Availability to work during PST working hours and the specified overnight shift.

Required skills

• HubSpot (CRM) – power‑user proficiency.

What we offer

• Fully remote work environment.
• Generous paid time off, mental‑health leave, and comprehensive health coverage.
• Opportunities for professional growth within a collaborative team.
• Competitive salary with annual and surprise raises.
• Equipment allowance for home‑office setup.