Executive Assistant Specialist

About the role

We are seeking a proactive Executive Assistant Specialist to provide high‑level administrative support to senior executives. The role involves managing complex calendars, coordinating travel across time zones, and ensuring seamless day‑to‑day operations for the leadership team.

Key responsibilities

• Manage executive calendars, schedule meetings, and arrange international travel, including visas and ground transportation.
• Draft and prepare executive‑level correspondence, presentations, reports, and other documents.
• Coordinate meeting logistics, prepare agendas, take minutes, and distribute materials.
• Process expense reports, track receipts, and ensure timely reimbursement.
• Support planning of corporate events, conferences, retreats, and special projects.
• Conduct research, gather data, and create executive‑level reports and presentations.
• Maintain organized filing systems for easy document retrieval.
• Collaborate with the global EA network and provide coverage during absences.
• Safeguard confidential information and uphold strict discretion.

Required profile

• Bachelor’s degree or equivalent.
• Proven experience providing senior‑level executive administrative support.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Ability to adapt to changing priorities and handle last‑minute requests with professionalism.

Required skills

What we offer

• Opportunity to work closely with senior leadership.
• Dynamic, international work environment.
• Professional development and growth prospects.