Executive Assistant – Remote (US Time Zones)

About the role

As an Executive Assistant you will support senior executives, handling calendars, travel, communications and client interactions. The role is fully remote and requires flexibility to work across US time zones (PST, EST, CST). You will contribute to operational efficiency and help drive client engagement and marketing initiatives.

Key responsibilities

• Manage and maintain executive calendars, schedule appointments, and coordinate meetings and travel arrangements.
• Utilize tools such as Monday.com, Asana, Trello, Zoom, RingCentral, and Hubspot to create and maintain workflow systems.
• Handle incoming and outgoing communications, including emails, phone calls, and other correspondence across multiple mailboxes.
• Assist in preparing and distributing reports, presentations, and other documents.
• Provide exemplary client service by promptly addressing inquiries and concerns.
• Collaborate with team members to ensure seamless operations across departments.
• Maintain confidentiality and discretion when handling sensitive information.
• Continuously seek opportunities to improve administrative processes and efficiency.

Required profile

• Proven experience as an Executive Assistant or in a similar administrative role.
• Strong organizational, time‑management and multitasking abilities.
• Excellent written and verbal communication skills.
• Familiarity with managing social media platforms and content management.
• Willingness to work in US time zones (PST, EST, CST).
• High school diploma or equivalent.
• Stable high‑speed internet connection (≥25 Mbps) with backup.
• Own PC/laptop meeting minimum specifications and a noise‑cancelling headset with webcam.

Required skills

• Monday.com
• Asana
• Trello
• Zoom (Workplace)
• RingCentral
• Hubspot
• Social media platforms
• Content management systems
• Email management tools

What we offer

• Permanent remote work setup.
• Competitive starting rate paid in USD.
• Internet allowance.
• HMO insurance (Philippines).
• Retirement fund.
• Paid US holidays.
• Paid vacation and sick leaves.