Executive Assistant (Remote, Part‑time)

About the role

We are a Switzerland‑based pediatric rehabilitation centre seeking a proactive Executive Assistant to support the founder with day‑to‑day operations on a part‑time basis. The role is fully remote, aligned with Central European Time, and offers the opportunity to grow into a full‑time position.

Key responsibilities

• Manage and organise email inboxes and communications across multiple channels.
• Prepare and organise receipts, financial documents and travel expense reports using Expensify.
• Assist with invoice matching and basic financial administration.
• Draft client proposals, blog posts, website copy and marketing materials such as brochures and presentations.
• Create and maintain templates (sponsorship, proposals, Google Docs).
• Support coordination of occasional events and sponsorship activities.
• Conduct research, document internal processes and maintain knowledge resources.
• Proactively follow up on tasks, deadlines and provide reminders to leadership.

Required profile

• 3–6+ years of experience supporting executives, founders or leadership teams.
• Excellent written and spoken English.
• Strong organisational skills with a detail‑oriented, structured approach.
• Ability to work independently, manage multiple priorities and anticipate needs.

Required skills

• Google Workspace (Gmail, Docs, Drive, etc.)
• Expensify
• Superchat (or similar communication tools)
• Zanda (or similar workflow tools)

What we offer

• Independent contractor arrangement with a monthly rate of $600‑$800 for a 20‑hour week.
• Fully remote work with CET working hours.
• Potential to increase to full‑time engagement.