Executive Assistant (Remote, Full‑Time)

About the role

We are seeking a highly organised and proactive Executive Assistant to provide administrative and operational support to senior management. This remote, full‑time position requires managing multiple priorities, communicating confidently, and maintaining a high level of professionalism in a fast‑paced environment.

Key responsibilities

• Manage executive calendars, appointments, and meeting schedules.
• Coordinate travel arrangements, accommodation bookings, and event planning.
• Prepare reports, presentations, correspondence, and business documentation.
• Act as the primary point of contact between executives and internal/external stakeholders.
• Handle confidential and sensitive information with discretion.
• Take meeting minutes and monitor action items to ensure timely completion.
• Assist with personal and administrative tasks as required.
• Audit and monitor internal systems and processes to meet client expectations and service standards.
• Support the management team with project coordination and administrative duties.

Required profile

• Professional and confident communicator.
• Self‑motivated and capable of working independently.
• Strong customer‑service focus with a positive, adaptable attitude.
• Committed to delivering high‑quality work and supporting business objectives.
• Proven experience as a Personal Assistant, Executive Assistant, Office Manager, or similar role.
• Excellent organisational, time‑management and multitasking abilities.
• High level of professionalism, discretion and confidentiality.

Required skills

• Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Familiarity with Simpro (field service management) – optional.
• Familiarity with Xero (bookkeeping and financial administration) – optional.
• Familiarity with Smartsheet (project tracking and workflow management) – optional.