Executive Assistant – Proactive Operations Support

About the role

We are seeking a highly proactive Executive Assistant who will act as the operational right‑hand for a business owner. This role goes beyond traditional calendar management, requiring ownership of tasks, problem‑solving, and driving projects to completion with minimal supervision.

Key responsibilities

• Manage the executive’s calendar, meetings, priorities, and daily workflow.
• Take full ownership of assigned tasks from initiation through completion, tracking action items and ensuring deadlines are met.
• Identify and resolve roadblocks proactively before escalation.
• Drive projects forward, coordinating with internal and external stakeholders to meet deliverables.
• Monitor outstanding requests, documents, approvals, and correspondence until fully resolved.
• Maintain organized task‑management systems to prevent any items from falling through the cracks.
• Manage a high‑volume executive inbox, screen emails, and draft professional responses.
• Prepare meeting agendas, briefing documents, and follow‑up action items.
• Conduct research on companies, industries, regulations, competitors, and market trends, leveraging AI tools.
• Review, refine, and edit AI‑generated content for professionalism and accuracy.

Required profile

• Minimum 5 years of experience as an Executive Assistant supporting a CEO, Founder, or other C‑level executive.
• Proven ability to work independently with minimal supervision.
• Excellent written and spoken English communication skills.
• At least 2 years of experience in a professional corporate environment such as Legal, Finance, Manufacturing, or Consulting.
• Minimum 1 year of hands‑on experience using AI tools (e.g., ChatGPT, Claude, Perplexity) for research and business writing.

Required skills

• Advanced proficiency in Microsoft Office 365
• Advanced proficiency in Google Workspace
• Experience with AI tools for research and content drafting (ChatGPT, Claude, Perplexity)