Executive Assistant

About the role

We are looking for a highly organized, proactive Executive Assistant to support the leadership team of a growing investment firm. The role blends high‑level executive support with operational, relationship‑management and workflow coordination responsibilities.

Key responsibilities

• Manage complex calendars and coordinate internal and external meetings across multiple stakeholders.
• Own executive inboxes, prioritize communications, and draft polished email responses.
• Prepare meeting agendas, track decisions, action items, owners, and deadlines.
• Proactively follow up on commitments with internal and external stakeholders.
• Coordinate travel, logistics, expenses, and light bookkeeping‑style tracking.
• Establish, maintain, and improve CRM and project‑management tools and shared documentation.
• Create reliable workflows, reminders, trackers, and follow‑up systems across the business.
• Maintain accurate information across Google Drive, Slack, CRM, and tools such as Asana or Notion.
• Serve as the operational orchestrator for AI‑enabled sourcing and relationship‑management systems.
• Support deal workflow by tracking steps, documents, deadlines, communications, and follow‑ups in the CRM.
• Coordinate calls with founders and other internal and external stakeholders.
• Maintain LP/investor records and assist with quarterly investor updates, memos, presentations, and related materials.

Required profile

• Proactive mindset with the ability to anticipate needs.
• Strong organizational and multitasking abilities.
• Excellent written communication and meticulous attention to detail.
• Comfortable working in a fast‑moving environment and handling confidential information.
• Curious and eager to learn new tools and processes.

Required skills

• Google Drive
• Slack
• CRM (unspecified platform)
• Asana or Notion
• Basic bookkeeping/expense tracking