Executive Assistant

About the role

The Executive Assistant provides high‑level, confidential support to the Clerk of the Board and senior executive leadership. This role acts as a trusted liaison between the executive office and internal departments, ensuring smooth communication and efficient workflow.

Key responsibilities

• Serve as the primary point of contact for internal and external stakeholders on matters related to the executive office.
• Manage calendars, schedule meetings, and act as a gatekeeper for executive time.
• Prepare and proofread correspondence, reports, presentations, and expense reports.
• Gather, analyze, and present data on administrative and policy issues.
• Coordinate board decisions, follow‑up actions, and committee activities, including agenda preparation and minute taking.
• Maintain electronic and paper filing systems, handling highly confidential information.

Required profile

• Excellent judgment and discretion in handling sensitive information.
• Strong written and verbal communication skills.
• Outstanding organizational abilities with the capacity to balance multiple priorities.
• Professional demeanor and ability to build trust with senior management.

Required skills

What we offer

• Opportunity to work closely with senior leadership and board members.
• Dynamic environment that values confidentiality and professionalism.