Executive Assistant

About the role

The Executive Assistant provides high‑level, confidential administrative support to the Clerk of the Board and senior executive leadership. Working under general direction, the role demands sound judgment, strong communication, and the ability to balance multiple priorities while safeguarding sensitive information.

Key responsibilities

• Serve as the primary point of contact for internal and external stakeholders on matters related to the executive office.
• Manage calendars, schedule meetings, and act as a gatekeeper to ensure optimal use of executive time.
• Prepare and proofread correspondence, reports, presentations, and expense reports.
• Coordinate board‑related activities, follow up on decisions, and compile data for policy analysis.
• Record minutes for internal committees, maintain accurate records, and handle confidential documents, including bargaining‑unit data.
• Facilitate effective communication between the executive office and other departments.

Required profile

• Demonstrated ability to handle confidential information with discretion.
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• Proactive problem‑solving mindset and attention to detail.

Required skills

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint).

What we offer

• Opportunity to work closely with senior leadership and board members.
• Dynamic environment that values professionalism and confidentiality.