Executive Assistant

About the role

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to the business owner. The role is central to keeping the business running smoothly, managing day‑to‑day operations, coordinating with clients and suppliers, and ensuring the executive’s time is used effectively.

Key responsibilities

• Manage the executive’s calendar, schedule meetings, appointments, and site visits.
• Prepare documents, reports, presentations, and meeting materials.
• Maintain organized filing systems, both digital and physical.
• Handle travel arrangements and logistics as needed.
• Liaise with clients, suppliers, and contractors on behalf of the executive.
• Follow up on quotations, purchase orders, and deliveries.
• Assist in preparing proposals and other client‑facing documents.
• Coordinate project timelines and ensure deadlines are met.
• Take notes and prepare minutes during meetings.
• Support special projects and business development tasks as assigned.
• Provide general support to help the business grow.

Required profile

• Strong organizational, multitasking, and time‑management skills.
• Ability to manage calendars, coordinate meetings, and handle correspondence professionally.
• Comfortable handling expense reports, invoices, and basic bookkeeping.
• Proactive, resourceful, and able to work with minimal supervision.
• Detail‑oriented with a professional and positive attitude.
• Willingness to work onsite in Makati.

Required skills