Executive Assistant

About the role

The Executive Assistant will provide comprehensive administrative support to APAC‑based consultants at ChapmanCG, a global leader in HR executive search. Working in a flexible environment, you will act as a primary liaison between consultants, clients, and candidates, ensuring smooth coordination of meetings, interviews, and related activities.

Key responsibilities

• Schedule calls, meetings, and interviews with candidates and clients.
• Manage consultants' calendars and coordinate internal and external appointments.
• Update candidate and client information in the CRM/database as needed.
• Generate Excel lists for candidate searches and networking events.
• Assist in project‑managing HR leadership networking meetings and one‑on‑one sessions.
• Review and file commercial documents, such as business terms and contracts.
• Maintain weekly job sheet updates and submit monthly expense reports.
• Prepare and submit digital NDAs and free‑will requests.
• Proofread and format candidate resumes, reports, and client proposals.
• Arrange travel logistics, including flights, hotels, and meeting venues.
• Conduct industry and market research to support client and talent acquisition efforts.

Required profile

• Experience supporting senior consultants or executives in a fast‑paced environment.
• Strong organizational abilities and attention to detail.
• Excellent communication skills for interacting with internal and external stakeholders.
• Ability to manage multiple tasks and priorities simultaneously.

Required skills

• Microsoft Excel