Executive Assistant – GoHighLevel & IT (Freelance, Remote)

About the role

The founder of a fast‑moving solo venture needs a proactive, tech‑savvy Executive Assistant to take control of email, calendar, GoHighLevel operations, and day‑to‑day coordination across IT, real estate, and marketing. This remote freelance position focuses on building repeatable systems, reducing chaos, and ensuring confidential information is handled securely.

Key responsibilities

• Manage Outlook and mail.com inboxes: triage, prioritize, label, draft replies, and maintain a daily executive brief.
• Own calendar scheduling across time zones, confirm/reschedule appointments, and implement time‑blocking, reminders, and SOPs.
• Set up and maintain GoHighLevel pipelines, automations, forms, campaigns, and contact lists; monitor performance and suggest improvements.
• Draft, schedule, and publish social media posts on Instagram, Facebook, X, and TruSocial; perform light Canva editing and maintain a content calendar.
• Research corporate formation, state compliance, and domain registration; track filing deadlines and maintain a compliance calendar.
• Coordinate with tenants, contractors, and vendors for property tasks; maintain records in property‑management software and create an after‑hours escalation playbook.
• Communicate daily via OurLink, join Google Meet calls, and use AI tools (Gemini, Claude, ChatGPT) for drafting summaries and content.

Required profile

• Proven IT background with strong understanding of digital tools and platforms.
• Experience managing executive email and calendar in a fast‑paced environment.
• Familiarity with GoHighLevel, social media platforms, and basic website/domain setup.
• Comfort handling sensitive data under NDA and working independently.

Required skills

• GoHighLevel
• Outlook / mail.com
• Google Meet
• Canva
• AI tools (Gemini, Claude, ChatGPT)