Executive Assistant (Chief of Staff)

About the role

We are seeking a proactive Executive Assistant to partner directly with the founder of a fast‑moving AI company. The role is primarily asynchronous, focusing on email, LinkedIn, and written communication to keep the founder organized, informed, and focused on high‑impact work.

Key responsibilities

• Triaging the founder’s inbox daily, flagging priority items, drafting responses, and maintaining a clean mailbox.
• Composing and sending professional replies on behalf of the founder across email and LinkedIn.
• Managing inbound customer follow‑ups with appropriate context and tone.
• Coordinating outbound LinkedIn outreach and supporting networking initiatives.
• Maintaining the founder’s calendar, scheduling meetings, and handling travel logistics.
• Performing ad‑hoc personal and business administrative tasks with discretion.
• Building context over time to operate with increasing autonomy as a de‑facto chief of staff.
• Anticipating needs, surfacing relevant information, and flagging potential issues.

Required profile

• Proven experience in an Executive Assistant, Chief of Staff, or comparable high‑trust support role.
• Exceptional written English communication skills.
• Strong organizational instincts and ability to manage high volumes of inbound and outbound communication.
• Desire to grow from an administrative role into a strategic partnership.

Required skills

What we offer

• Compensation paid in USD on a bi‑monthly schedule.
• Paid time off in line with company policy and observance of holidays.
• 100% remote work arrangement with flexibility to work from any location.
• Opportunity to transition from Executive Assistant to a Chief of Staff role as you demonstrate ownership and build context.