Executive Assistant (12‑month contract)

About the role

We are seeking an Executive Assistant on a 12‑month fixed‑term contract to support the Managing Director. You will proactively manage administrative and organisational tasks, ensuring that priorities are met and deadlines are respected.

Key responsibilities

• Manage the Managing Director’s calendar, inbox and time‑sensitive issues.
• Coordinate meetings and events, including staff meetings, conferences and corporate functions.
• Prepare and distribute meeting agendas, minutes and supporting documentation.
• Collate and organise Board and other company meeting materials.
• Arrange travel, accommodation and related logistics for the Managing Director.
• Process expense claims, credit‑card reconciliations and support financial reporting.
• Gather information from stakeholders, conduct analysis and prepare presentations.
• Handle delegated authority and approvals as directed.

Required profile

• Minimum 5 years of experience in a secretarial or executive assistant role.
• Strong written and verbal communication skills.
• Excellent time‑management, attention to detail and ability to multitask.
• Professional etiquette, discretion with confidential information and ability to interact with senior leaders.

Required skills

• Advanced proficiency with Microsoft Outlook.
• Advanced proficiency with Microsoft Word.
• Advanced proficiency with Microsoft Excel.
• Advanced proficiency with Microsoft PowerPoint.