Executive Administrator – Operations Manager

About the role

We are looking for a proactive, highly organised Executive Administrator / Operations Manager to support our agency’s studio and project teams in Manila. The role bridges data, finance, resource planning and studio logistics, ensuring smooth operations and protecting project profitability.

Key responsibilities

• Create and maintain mandatory management reports, dashboards and templates, ensuring accuracy and timeliness.
• Manage resource plans, capacity trackers and coordinate recruitment timelines, onboarding logistics and timesheet compliance.
• Upload completed deliverables to client platforms, adhering to naming conventions, metadata and QA requirements.
• Prepare client invoices, track purchase orders and coordinate supplier payments with Finance.
• Coordinate co‑working space arrangements, visa and travel logistics, and organise team events and studio equipment needs.

Required profile

• Strong organisational and time‑management abilities with excellent written and verbal communication.
• Proactive coordination with studio leads, account management, finance and recruitment.
• Full‑time availability and fluency in English.

Required skills

• Proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Familiarity with office equipment such as printers and scanners.