EA Administrator

About the role

The EA Administrator will support senior leadership by managing complex calendars, travel, and communication across global time zones. This fully remote position requires proactive coordination to keep priorities on track and ensure smooth day‑to‑day execution.

Key responsibilities

• Own day‑to‑day management of senior leadership calendars, prioritising competing demands and adapting to shifting plans.
• Support inbox management, triage correspondence and draft routine responses.
• Vet meeting requests, manage conflicts, and ensure appropriate spacing between meetings.
• Maintain accurate records of decisions and actions from leadership meetings.
• Coordinate onboarding logistics for new senior hires.
• Plan and book complex domestic and international itineraries, handling flights, visas, accommodation, and ground transport.
• Take end‑to‑end ownership of travel logistics, including security‑related needs and supporting documentation.
• Assist in planning and delivering internal events such as leadership offsites, board meetings, and company calls.

Required profile

• Proven experience in an EA, PA, or administrative role supporting senior leadership, preferably in a technology environment.
• Strong strategic calendar and time‑management skills across global time zones.
• Excellent written and verbal communication in English.
• High level of discretion and judgment when handling confidential information.
• Ability to work flexible hours aligned with UK/global leadership time zones.
• Self‑starter who can anticipate needs, identify risks early, and operate independently in a fast‑changing remote company.

Required skills

• Google Workspace (Calendar, Gmail, Docs, Slides)