Bid Assistant

About the role

The Bid Assistant will support SMSGT’s Government, Enterprise and Utilities sales clusters by managing the end‑to‑end bid process. This role ensures that all bid documentation complies with procuring entity requirements and that submissions are complete, accurate, and delivered on time.

Key responsibilities

• Review bid documents issued by procuring entities and extract all requirements.
• Prepare checklists and create required forms when not supplied.
• Coordinate with Legal to obtain the Secretary’s Certificate for authorized representation.
• Liaise with project owners to gather technical documentation and secure signatures.
• Work with Department Heads to collect information on completed and ongoing contracts, personnel, and other required data.
• Prepare the Net Financial Contracting Capacity (NFCC) and collaborate with Finance for line of credit or bank guarantee issuance.
• Handle the marking, sealing, and compilation of bid submissions.
• Prepare post‑qualification documents and maintain organized, secure records (paper, electronic, or database).
• Provide general administrative support such as filing, scanning, mail preparation, and office supply management.

Required profile

• Bachelor’s degree in any field.
• Minimum of two (2) years experience handling government procurement under RA 9184.
• Strong attention to detail and ability to manage multiple documents simultaneously.

Required skills