AI Powered Executive Assistant – Remote Freelance

About the role

We are looking for a proactive, AI‑savvy executive assistant to support a personal advisory practice. The role is fully remote, full‑time and combines high‑level administrative duties with AI workflow automation and travel‑hacking expertise.

Key responsibilities

• Manage email and calendar in Google Workspace, preparing calls, meetings and travel in advance.
• Handle inbound and outbound customer and sales calls with persuasive communication.
• Conduct business and company research, build prospect lists and run email campaigns via Mixmax.
• Maintain and grow social‑media presence on LinkedIn, X/Twitter and Instagram.
• Design, build and deploy AI agents and automated workflows using ChatGPT, Claude, Codex and Grok.
• Identify repetitive manual processes and create AI‑driven solutions to increase efficiency.
• Optimize travel bookings using points, miles, transfer partners and award‑travel strategies.

Required profile

• Proven experience building AI agents or automated workflows with current AI platforms.
• Advanced travel‑hacking knowledge, including points, miles and award‑travel optimization.
• Strong communication skills with a track record of handling sales and customer calls.
• Executive or administrative support background, especially email and calendar management.
• Highly proactive, self‑directed and able to work independently without step‑by‑step guidance.

Required skills

• ChatGPT
• Claude
• Codex
• Grok
• Google Workspace
• Mixmax
• HubSpot (plus)
• Social‑media tools: LinkedIn, X/Twitter, Instagram