Administrative Assistant – Property Management

About the role

We are looking for an Administrative Assistant to support the Property Management Office in daily operations. The role involves handling correspondence, managing tenant and owner records, and ensuring smooth office workflow.

Key responsibilities

• Prepare and process letters, reports, meeting agendas, and routine correspondence.
• Maintain and organize documents, communications, and databases; gather and analyze data as required.
• Issue and track security access cards, vehicle stickers, and IDs for staff and service providers.
• Sort and distribute incoming mail, keep the mailroom orderly, and deliver circulars and documents.
• Receive payments, issue official receipts, prepare daily collection reports and deposit slips for the Accounting Department.
• Prepare billing statements, follow up on tenant storage lease renewals, and assist with resident inquiries and complaints.
• Monitor office equipment and supplies, and perform other duties as assigned.

Required profile

• High school diploma or equivalent; further education in administration is a plus.
• Experience in an office or property management environment preferred.
• Strong attention to detail and ability to handle multiple tasks efficiently.
• Good communication skills in English.

Required skills

• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Basic data entry and record‑keeping abilities.