Administrative Assistant Manager

About the role

The Administrative Assistant Manager will shape and execute the office support strategy for the assigned business area, ensuring that facilities, equipment, and outsourced services meet the needs of the organization and its employees. This role balances strategic planning with hands‑on management of day‑to‑day office operations.

Key responsibilities

• Provide input to design and implement office support strategies aligned with business and employee requirements.
• Plan, prioritize, and lead complex office support projects, including equipment upgrades and facility maintenance.
• Oversee daily administration of services such as copy, supplies, mail, records management, fleet, cleaning, and gardening.
• Research, evaluate, and recommend office supplies and equipment to control costs.
• Shortlist suppliers, assess performance, and manage contract renewals.
• Select, hire, and monitor outsourced services (reception, safety, maintenance, cleaning, telephony, etc.).
• Develop and maintain relationships with vendors for equipment, facilities, and manpower.
• Implement payment controls for taxi, meals, fuel, and parking expenses.
• Create administrative policies, guidelines, and performance standards.
• Collaborate with managers to ensure policies meet their needs and introduce best‑practice improvements.
• Build strong relationships with senior business leaders across the organization.

Required profile

• Proven ability to develop and execute office support strategies.
• Experience leading maintenance, upgrade, and facilities projects.
• Strong vendor management and contract negotiation skills.
• Excellent stakeholder management with senior leaders.

Required skills