Administrative Assistant

About the role

We are seeking a highly organized Administrative Assistant to support daily office operations at our Clark Outsourcing facility. The role focuses on record management, petty‑cash handling, vendor coordination, and ensuring smooth office activities.

Key responsibilities

• Prepare reports, correspondence, and maintain office records.
• Manage petty‑cash transactions, liquidations, and reimbursements.
• Monitor facilities, maintenance requests, and service tickets.
• Coordinate with vendors and internal teams for repairs and services.
• Process recurring payments such as utilities, vehicle expenses, and subscriptions.
• Generate daily, weekly, and monthly operational reports.
• Track audit action items and maintain compliance documentation.
• Schedule meetings, support departmental activities, and assist with process improvements.

Required profile

• Bachelor’s degree in Business Administration, Office Administration, or related field.
• Fresh graduates are welcome.
• Strong organizational, communication, and multitasking abilities.
• Detail‑oriented with ability to handle confidential information.
• Capable of working independently.

Required skills

• Microsoft Excel
• Microsoft Word
• Microsoft Outlook
• Microsoft PowerPoint

What we offer

• Health and welfare benefits including HMO, SSS, PhilHealth, Pag‑IBIG, 13th‑month pay, and retirement plans.
• Access to on‑site amenities such as a swimming pool and gaming lounge.
• Opportunities for international travel to client sites in the US, UK, and Australia.
• Paid holidays, earned PTO from the first month, wellness leave, and special leaves.
• Salary loans up to PHP 1 M, CO swag, birthday/anniversary tokens, and flexible workplace.