Administrative Assistant

About the role

We are seeking an Administrative Assistant to support our executive team at LUXASIA, the leading beauty omnichannel distribution platform in Asia‑Pacific. The role involves providing comprehensive personal assistance, managing communications and ensuring smooth office operations.

Key responsibilities

• Provide full personal assistance to executives and act as the primary point of contact for internal and external stakeholders.
• Support calendars, appointments, meetings, and travel arrangements, including itineraries, logistics, and follow‑ups.
• Prepare and coordinate meetings, events, and ad‑hoc assignments.
• Handle executive correspondence, reports, presentations, reimbursements, approvals, documentation, and confidential communications with discretion and accuracy.
• Coordinate internal communications, employee engagement initiatives, and office events as required.
• Support office and finance administrative tasks such as purchase order creation, reporting, equipment procurement, etc.

Required profile

• Minimum degree in any discipline.
• At least 5 years of relevant experience in a fast‑paced multinational environment.
• Well‑versed in calendaring and travel management for multiple executives.
• Strong attention to detail with the ability to prioritize tasks and manage competing demands.
• Self‑driven, resilient, and resourceful.
• Ability to function independently in a high‑workload, fast‑paced setting.
• Fluent in spoken and written English with professional business communication skills.

Required skills