Administrative Assistant – Administrative & Student Services

About the role

The Administrative Assistant VI provides comprehensive secretarial, administrative, and financial support to the Office of the Associate Dean for Administrative and Student Services. This role ensures smooth daily operations, facilitates communication across departments, and assists with university initiatives related to strategy, rankings, and accreditation.

Key responsibilities

• Handle stakeholder inquiries via multiple channels and coordinate information flow.
• Process office correspondence, manage meeting logistics, and support events.
• Maintain the repository of official communication materials and prepare reports on staff health and wellness.
• Coordinate health protocols with university physicians and safety matters with campus security.
• Maintain financial records, assist with budget preparation, and process financial documents.
• Update databases, manage confidential records, and oversee proper disposal of files.
• Support human‑resource processes, recruitment, personnel records, and employee development plans.
• Conduct facility checks, manage equipment inventory, and provide classroom logistical support.
• Perform additional tasks as assigned by the supervisor.

Required profile

• Strong organizational and communication abilities.
• Attention to detail and ability to handle confidential information.
• Proficiency in managing multiple tasks and meeting deadlines.

Required skills

• Proficient in MS Office applications.