Admin Facilities Specialist

About the role

The Admin Facilities Specialist will act as the primary point of contact for all vendor‑related activities and facilities projects within ServiceFirst CX’s Alabang office. This full‑time, on‑site position supports the smooth operation of the workplace by overseeing the entire vendor lifecycle, from contract negotiation to payment processing. The role contributes to efficient facility management and ensures compliance with internal policies.

Key responsibilities

• Manage full‑cycle vendor management, including onboarding, performance monitoring, and relationship maintenance.
• Oversee contract management, ensuring all agreements are up‑to‑date, compliant, and aligned with business needs.
• Process payment requests for vendors, coordinating with finance to guarantee timely and accurate disbursements.
• Administer vendor programs, tracking deliverables, service level agreements, and renewal dates.
• Coordinate facilities projects, liaising with internal teams and external contractors to support office maintenance, upgrades, and space planning.
• Maintain accurate records and documentation related to vendors, contracts, and facilities initiatives.
• Provide regular reports on vendor performance, contract status, and project progress to senior management.

Required profile

Required skills