Admin Assistant

About the role

DHL Supply Chain is looking for an Admin Assistant to support finance and warehouse operations in Maguyam, Cavite. You will act as a bridge between suppliers, the finance team, and warehouse staff, ensuring accurate processing of invoices, purchase orders, and inventory records.

Key responsibilities

• Assist in processing and validating supplier invoices, delivery receipts, and billing documents.
• Encode and maintain records for expenses, purchase orders, and inventory‑related costs.
• Maintain organized finance files (digital and physical) and scan invoices for the AP team.
• Send monthly invoice monitoring reports to the finance team.
• Coordinate with suppliers on queries and track procurement documents for completeness.
• Work with warehouse staff to verify delivery documents against received goods.
• Update inventory logs and monitor discrepancies.
• Perform general administrative tasks such as filing, data entry, and document control.

Required profile

• Experience in warehouse, logistics, or finance is an advantage.
• Basic knowledge of finance or accounting documentation.
• Strong attention to detail and ability to manage multiple documents and deadlines.
• Good written and verbal communication skills.
• Ability to work well with cross‑functional teams (warehouse, finance, suppliers).
• Organized, reliable, and trustworthy with confidential data.
• Willingness to learn and adapt in a fast‑paced warehouse environment.

Required skills

• Microsoft Excel
• Microsoft Word
• Email