Coordinator Assistant – Remote Home Healthcare

About the role

We are looking for a highly organized Coordinator Assistant to support the daily operations of a growing home‑healthcare organization. This remote, full‑time position focuses on managing physician orders, visit compliance, nursing documentation, and same‑day staffing to ensure seamless patient care.

Key responsibilities

• Follow up with physicians' offices to obtain signed medical orders and track outstanding documentation.
• Review Electronic Visit Verification (EVV) records, resolve missing or incomplete visits, and follow up with nurses and caregivers on missing skilled‑nursing notes.
• Coordinate same‑day staffing for open caregiver shifts and contact available caregivers to fill last‑minute gaps.
• Maintain accurate documentation of all communications and follow‑up activities.
• Communicate professionally with physicians, caregivers, patients, and internal teams.
• Support daily administrative and operational activities while ensuring compliance with documentation standards and company policies.

Required profile

• Minimum 2 years of experience in healthcare coordination, scheduling, home care, or healthcare administration.
• Strong working knowledge of HHA Exchange.
• Experience handling physician orders, medical documentation, and EVV.
• Excellent verbal and written English communication skills.
• High attention to detail, strong organizational and multitasking abilities, and the capacity to work independently.

Required skills

• HHA Exchange
• Electronic Visit Verification (EVV)
• EMR/EHR systems