Administrative Assistant (Cotabato Office)

About the role

You will support day‑to‑day administrative activities for the Catholic Relief Services office in Cotabato City, ensuring efficient operations that enable high‑quality humanitarian programming.

Key responsibilities

• Facilitate communication with internal units and external stakeholders; manage incoming and outgoing mail, faxes and documents.
• Prepare and proofread documents, record meeting minutes and draft simple correspondence.
• Process transactional documents such as payment requests, travel authorizations, visas and travel advances.
• Enter, verify and compile data for contact lists, employee leave balances, attendance reports and vehicle logs.
• Arrange travel and logistics for staff and visitors, schedule appointments and support event planning.
• Assist with property management tasks including receipt, labeling, distribution and physical counts.

Required profile

• Bachelor’s degree (or equivalent education with relevant experience).
• 1–3 years of clerical or administrative experience in an office setting.
• Ability to travel up to 20 % when needed.
• Fluency in English, Filipino and Cebuano.

Required skills

• Proficiency with Microsoft Office (Excel, Word, PowerPoint, Visio).
• Strong typing/word‑processing and data‑entry abilities.
• Experience using online databases and standard office equipment.