Office Manager

About the role

The Office Manager will oversee all aspects of office administration, purchasing, facilities, asset management, compliance, and safety across the company’s locations. This role ensures operational efficiency, cost control, and effective vendor and people management to support business operations.

Key responsibilities

• Lead overall office administration and operational support across all offices, managing cross‑functional projects and initiatives.
• Oversee vendor and contractor relationships, prepare and monitor quarterly budget planning and administrative expenses.
• Handle major purchasing requirements, including new office activations, renovations, and recurring operational orders such as office and pantry supplies.
• Manage company asset records, monitor inventory of furniture, equipment, and IT devices, and ensure compliance with issuance, transfer, and disposal procedures.
• Supervise facilities management, including housekeeping, pest control, repairs, maintenance, and utility payments.
• Coordinate safety and security, managing contracts with security agencies, monitoring performance, and handling security personnel deployment.
• Lead compliance with government agencies, ensuring timely completion of fire inspections, occupational safety requirements, environmental permits, and business permit renewals.
• Manage and develop admin, purchasing, and local IT support teams, providing coaching, performance monitoring, and operational guidance.

Required profile

• Proven experience in office administration, purchasing, facilities, and asset management.
• Strong knowledge of compliance and regulatory requirements related to safety, security, and government permits.
• Ability to manage budgets, vendor contracts, and cross‑functional projects.
• Leadership experience overseeing administrative and support teams.

Required skills