Invoicing Administration Officer

About the role

TOA Global is seeking a detail‑driven Invoicing Administration Officer to join its Clark, Philippines team. You will act as the operational backbone for accurate and timely invoicing, ensuring client workflows run smoothly and data discrepancies are resolved before they affect the business.

Key responsibilities

• Raise and submit accurate invoices via customer portals or email, processing service worksheets with precision.
• Review technician and subcontractor inputs, investigate cost/labor discrepancies, and resolve paperwork issues quickly.
• Generate supplier/subcontractor purchase orders, manage goods receipting, and keep client workflow portals up‑to‑date.
• Run reports on outstanding service calls, update statuses, and allocate maintenance calls to technicians.
• Create and maintain a master list of client service contracts and collaborate with Accounts Payable on invoice queries.

Required profile

• Proven experience in project administration, data entry, document control, and file management.
• Strong verbal and written English communication skills with confidence handling phone and email inquiries.
• Exceptional attention to detail, time‑management skills and ability to meet strict deadlines while multitasking.
• Ability to work independently with minimal supervision and adapt to online booking tools and systems.

Required skills

• High proficiency in Microsoft Excel (formulas, formatting).
• Strong command of Microsoft Office suite.
• Adobe PDF editing skills (advantageous).

What we offer

• Competitive salary range of PHP 32,000‑37,000 per month.
• 21 total annual service incentive leaves for personal time.
• Comprehensive HMO and Life Insurance coverage from day one.
• Predictable Monday‑Friday day shift supporting work‑life balance.
• Growth‑focused culture with continuous learning and career development opportunities.