Fleet Administrator

About the role

As a Fleet Administrator at PMI, you will ensure the company’s owned and leased vehicles are managed safely, efficiently, and in full compliance with regulations. You will support daily business operations by overseeing the entire vehicle lifecycle.

Key responsibilities

• Administer end‑to‑end fleet processes including purchase, lease, disposal, return and replacement of vehicles.
• Manage car‑hire (rental) programmes and coordinate with third‑party providers.
• Oversee insurance administration, acting as liaison between insurers and employees.
• Monitor fleet expense reporting and ensure accuracy of vehicle‑related costs.
• Communicate and enforce safety, maintenance and compliance policies across the fleet.
• Plan and implement maintenance schedules to keep vehicles in optimal condition and compliant with local regulations.
• Manage service providers and fuel purchasing activities.
• Coordinate vehicle assignments and drive continuous improvements in fleet operations.

Required profile

• A university degree or equivalent experience in operations, business administration, facilities management, automotive technology or related fields.
• Experience in fleet management, workplace management, facilities, logistics or administration is an advantage.
• Strong understanding of vehicle lifecycle processes, including procurement, maintenance planning, safety and regulatory compliance.
• Familiarity with Safety and Management Systems and Quality Management Systems (QMS).
• Excellent stakeholder communication skills, especially on operational and compliance topics.
• Analytical and problem‑solving abilities to resolve moderately complex operational issues.

Required skills

• Knowledge of vehicle procurement, insurance administration and fleet compliance.
• Experience with preventive maintenance planning and fuel management.
• Ability to evaluate and coordinate service providers for timely maintenance.
• Understanding of safety, quality and regulatory standards for vehicle fleets.

What we offer

• Opportunity to be part of PMI’s transformation journey.
• Collaborative, inclusive environment where ideas have impact.
• Professional growth across workplace operations, fleet management and technical disciplines.
• Competitive compensation and benefits package.