Vendor Management Coordinator (US Account)

About the role

The Vendor Management Coordinator will support the administrative and coordination needs of subcontractor management for a U.S.-based client. Working in a hybrid setting within the National Capital Region, the role ensures that all vendor and subcontractor documentation, certifications, insurance, and compliance records are accurate and up‑to‑date.

Key responsibilities

• Maintain and update subcontractor records, contact details, and status changes in the company database.
• Collect, review, and track required documentation such as certifications, insurance policies, and compliance forms.
• Monitor expiring or missing documents and follow up with subcontractors and internal stakeholders.
• Coordinate onboarding by sending requirements, tracking completion, and confirming readiness with internal teams.
• Process off‑boarding, ensuring accurate records for inactive or terminated subcontractors.
• Respond to routine subcontractor inquiries and liaise with internal teams as needed.
• Maintain trackers and prepare status updates on onboarding, off‑boarding, documentation, and compliance.
• Provide general administrative support related to subcontractor management.

Required profile

• Minimum 2 years of experience in vendor administration, subcontractor coordination, procurement support, or compliance administration.
• Experience supporting a U.S.-based client or team.
• Strong organizational, documentation, and follow‑up abilities.
• Excellent written and verbal English communication skills.
• Ability to work independently with minimal supervision.
• Professional handling of confidential and sensitive information.

Required skills

• Proficiency in Microsoft Excel.
• Proficiency in Microsoft Outlook.