Remote Executive Assistant – US-Based Company

About the role

We are looking for a highly organized Remote Executive Assistant to support our US‑based leadership team. The role acts as the central hub for executive workflows, ensuring smooth communication, precise scheduling, and accurate data handling across time zones.

Key responsibilities

• Manage complex executive calendars, coordinate high‑level meetings, and handle email correspondence.
• Track project tasks, follow up on milestones, and ensure deliverables using tools such as Asana, ClickUp, Monday.com, or Trello.
• Maintain and build financial and operational spreadsheets, guaranteeing data integrity and producing clean reports.
• Take detailed meeting minutes, outline action items, and document standard operating procedures.
• Assist with light billing/invoicing, travel planning, research projects, and other operational tasks as needed.

Required profile

• Native or near‑native English communication skills, both written and verbal.
• Exceptional attention to detail with a proven track record of error‑free data and scheduling.
• Strong project‑management abilities to organize chaotic inputs into structured systems.
• Self‑starter who can work independently without constant supervision.

Required skills

• Advanced Excel / Google Sheets (pivot tables, LOOKUP/XLOOKUP, conditional formulas).
• Proficiency with Google Workspace (Gmail, Drive, Docs).
• Experience using collaboration tools such as Slack and Zoom.
• Familiarity with project‑management platforms: Asana, ClickUp, Monday.com, Trello.