Executive Assistant to the General Manager

About the role

We are looking for an Executive Assistant to support the General Manager in Rizal, Palawan. The role goes beyond traditional admin duties, requiring a proactive, highly organized professional who can anticipate needs, manage competing priorities, and thrive in a fast‑paced environment.

Key responsibilities

• Manage the General Manager’s calendar, schedule appointments, coordinate meetings and arrange travel logistics.
• Prepare presentations, briefing materials, reports and meeting agendas with a high level of accuracy.
• Draft, edit and send correspondence, emails and memoranda on behalf of the General Manager.
• Take accurate meeting minutes, track action items and follow‑up on commitments.
• Coordinate with department heads to monitor project progress, deadlines and deliverables.
• Conduct research, analyze data and produce executive summaries for strategic decisions.
• Serve as primary liaison between the General Manager and internal/external stakeholders, handling confidential information with discretion.
• Support cultural integration by assisting with basic Tagalog learning and explaining local workplace customs.

Required profile

• Minimum three years of experience in an executive support role (Executive Assistant, Executive Coordinator, Chief of Staff, etc.).
• Strong judgment, discretion and integrity when handling sensitive information.
• Ability to work beyond regular business hours when operational needs arise.
• Willingness to relocate to Rizal, Palawan.

Required skills

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Advanced proficiency in Google Workspace (Docs, Sheets, Slides, Calendar).