Senior Document Controller

About the role

The Senior Document Controller will support SMEC’s global Business Management System (BMS) team by ensuring that all key business and project documents are properly registered, reviewed, audited and readily available. This role is central to maintaining compliance with BMS procedures and facilitating efficient document access across the organization.

Key responsibilities

• Maintain SMEC’s key business and project documents (contracts, variations, data sheets, management plans, employee CVs, etc.) by uploading, registering and ensuring QA/QC compliance.
• Keep accurate metadata and document attributes; manage retrieval and provision of documents as required.
• Administer document libraries such as Knowledge Portal, Competency Platform, Project Data Sheet, Contracts Library, Audit Site, and other central repositories.
• Produce and analyse compliance reports (Project Document Compliance, PDS Compliance, PM Competency, ANZ Audit Summary) for stakeholders.
• Perform desktop audits to identify gaps, provide feedback on missing documents, and support resolution of document‑control issues.
• Liaise with internal teams to obtain documents, address unresolved issues and suggest process improvements.

Required profile

• Bachelor’s degree or equivalent.
• Minimum five years of experience in a document management or document control role.
• Proven experience with document control systems and project documentation.
• Ability to work independently and collaboratively, prioritising tasks effectively.

Required skills

• Proficiency in MS Office (Word, Excel, PowerPoint).
• Experience with SharePoint for document libraries.
• Familiarity with Document Control Management Systems.
• Ability to create reports and dashboards using PowerBI.